FAQs and Key Dates for Attendees for IHIMA25
Key Dates and Deadlines for Attendees
The following calendar lists key dates and deadlines for IHIMA25 Attendees. Please check back regularly for updated information!
Frequently Asked Questions - FAQs for the Annual Meeting & Exhibit
You may be able to immediately find the answer to your question in the list below. If you still have questions, please contact us.
How many continuing education credits can I get from attending the meeting?
By attending the meeting, you can obtain 7 CEUs approved by the American Health Information Management Association (AHIMA). Plus, one (1) extra CEU for visiting the Exhibitors.*
NOTE: All AHIMA CEUs obtained through IHIMA count towards AHIMA's 40% requirement which states "a minimum of 40% of CEUs are required to come directly from AHIMA resources and/or Component Associations." IHIMA is a component association of AHIMA.
*A total of one (1) CE credit can be earned by visiting the exhibits for a minimum of one (1) hour. See the AHIMA Recertification Guide for details.
Relevant AHIMA CEUs are accepted by the following organizations:
How do I register for the meeting?
Registration is fully ONLINE. Credit cards and checks are accepted forms of payment for registration. Registration rates will automatically calculate based on your member status. Log into your IHIMA profile to take advantage of member rates! For the IHIMA member rate, you must be a 2025 Professional AHIMA/IHIMA member. Other discounted registration rates (Student and Emeritus) are based on your AHIMA/IHIMA member type. If you have questions about your member type or believe that your member type is incorrect in your IHIMA profile, please contact the IHIMA Central Office. Registration rates will automatically calculate based on your member type.
How far in advance do I need to register for the meeting?
Your registration and payment must be submitted online by March 10, 2025 to receive the reduced Early Bird rates. Registrations without payment will not be processed. After 3/10/2025, you must register online but will pay the increased registration rates.
What if I need to pay by check?
You must still register ONLINE. When prompted for payment on the online registration form, please select the “Invoice Me” option. The check must be postmarked by March 10th in order to take advantage of the Early Bird registration rates. This still applies if your employer is mailing the check! Plan accordingly. If you prefer to go back and pay with a credit card, you can click the link within your open invoice that was emailed to you with your registration confirmation. Mail payment to: IHIMA, PO Box 541, Plainfield, IN 46168. Your registration is NOT complete until we receive your payment.
For bulk registrations, individuals must submit their registrations online. Invoices will automatically be created for each registration when “Invoice Me” is selected when prompted for payment. Mail a check (include the names of registrants and/or invoice numbers) or contact the IHIMA Central Office to make a bulk payment with a credit card.
Is lunch provided on Monday?
Yes, lunch is provided in your registration fee. This year when registering, you will need to indicate if you want lunch so that we can provide an accurate lunch count.
Will I receive confirmation that I registered for the meeting?
You will receive an email registration confirmation when you register online with your credit card or if you selected “Invoice Me” to pay by check. Confirmations are auto-generated and sent to the email address provided during the registration process. If you did not receive your confirmation, please contact the IHIMA Central Office.
How do I obtain the speaker presentations for the meeting?
All speaker materials will be provided electronically. Materials will be posted online beginning March 31, 2025 and will remain available at least four (4) weeks after the meeting. Access instructions will be sent to your registered email address.
How do I access conference information on my mobile device?
With the current mobile design of our website, you can view the events agenda, schedule, exhibitor directory, raffle listings, and more! To get the website on your mobile device:
- Pin the website to your smartphone’s home screen on either Android or Apple devices for easy access.
- Once you have www.ihima.org pinned to your mobile device, go to the Annual Meeting & Exhibit webpages to find all information about the conference.
What should I wear?
Business casual attire is appropriate. Temperature regulation with so many different preferences of a large group is sometimes difficult in meeting rooms, so a light jacket or sweater is recommended.
When will the Exhibitors be available?
The Exhibit Area will be open Monday, April 14, 2025: 7:00 AM - 4:30 PM EST.
How are the exhibitor’s prizes going to be raffled?
This year, as you visit the exhibitor’s booths, we ask that you take a moment to learn all about the exciting products and services the company has to offer. Before leaving each exhibitor’s booth, ask how you can participate in their raffle drawing. Raffle winners will be announced at the end of the conference.
Will there be a Silent Auction this year?
YES! The Silent Auction is back! Bidding will be open Monday between 7:30 a.m. and 4:00 p.m. Don’t miss out on supporting the IHIMA scholarship fund by bidding on your favorite items. We encourage you to visit the Silent Auction to bid often in the spirit of this worthwhile cause!
Can I donate to the Silent Auction?
YES! We invite and encourage individuals and companies to participate in this year’s Silent Auction. Learn how you can support this great cause by visiting the Annual Meeting & Exhibit section of the website. Thank you in advance for your consideration in donating to this worthwhile cause!
What happens if I’m not there on Monday and I’m the highest bidder of a Silent Auction item?
If you are not present on Monday when bidding closes, we will have to give the item to the next highest qualified bidder. Silent Auction items will not be mailed.
I am interested in exhibiting, where can I find that information?
Please refer to the Exhibitor webpage or contact IHIMA Central Office.
How do I receive my CE certificate?
CEUs will be uploaded into your IHIMA profile (My CEUs under the Member Menu) one week after the conference. Within your profile, you can download or save a report from IHIMA25. Please note that attendees will still need to enter IHIMA25 CEUs in your AHIMA CEU Center (they will not transfer automatically). Any questions - contact the IHIMA Central Office.
Cancellation Policy
Registration fees will be refunded at 100% if notice is received by March 16, 2025. Cancellations received between March 17, 2025 and March 30, 2025 will be refunded at 50%. Cancellations received on or after March 31, 2025 will not receive a refund.
Who do I contact for further information/questions about the 2025 Annual Meeting & Exhibit?
Contact:
Cathy Wiseman, RHIA
IHIMA Central Office Coordinator
[email protected]
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